MODULE 2: Communicate while Collaborating
Communicate while Collaborating
Whenever you share a file from your Google Drive, you can let others view and even edit that same file. While you can share any file stored on your Google Drive, it's important to note that you can only use the collaboration features for files created within your Drive.
Let's look at the example of Olenna, an art teacher who uses her Google Drive to organize letters, lesson plans, and more. Olenna's files include:
When you share a file with a limited group of people, your collaborators must sign in with a Google account to view or edit the file. However, when you share with a larger group or make the file public, your collaborators will not need a Google account to access the file (GCF Global, n.d).
Let's look at the example of Olenna, an art teacher who uses her Google Drive to organize letters, lesson plans, and more. Olenna's files include:
- Files she keeps private, like her spreadsheet with classroom expenses
- Files she lets others edit, like the lesson-planning documents she creates with her co-teacher
- Files she shares publicly and doesn't let others edit, like the newsletters and announcements she shares with her students and their parents
- Files others share with her, including ones she can edit, like her co-teacher's supply inventory; and ones she can't, like a schedule sent to her by the principal
When you share a file with a limited group of people, your collaborators must sign in with a Google account to view or edit the file. However, when you share with a larger group or make the file public, your collaborators will not need a Google account to access the file (GCF Global, n.d).
Goals
During this module, students will:
- extend prior knowledge to share documents in Google Drive
- understand and apply the concepts sharing and communicating in Google Drive
Outcomes
After completing this module, students will be able to:
- locate a shared file in Google Drive
- effectively use the sharing settings for collaborating in Google Drive
- create, revise, and edit a written assignment with another classmate using Google Docs
References
Gavin, B (2018). How to Add Comments in Google Drive. Retrieved July 31, 2020, from
https://www.howtogeek.com/397601/how-to-add-comments-in-google-docs/
GCF Global (n.d). Sharing and collaborating on files. Retrieved July 31, 2020, from
https://edu.gcfglobal.org/en/googledriveanddocs/sharing-and-collaborating/1/
John, S (2019). How to share a Google Doc and customize its share settings. Retrieved July 31,
2020, from https://www.businessinsider.com/how-to-share-a-google-doc-customize-sharing-settings
https://www.howtogeek.com/397601/how-to-add-comments-in-google-docs/
GCF Global (n.d). Sharing and collaborating on files. Retrieved July 31, 2020, from
https://edu.gcfglobal.org/en/googledriveanddocs/sharing-and-collaborating/1/
John, S (2019). How to share a Google Doc and customize its share settings. Retrieved July 31,
2020, from https://www.businessinsider.com/how-to-share-a-google-doc-customize-sharing-settings